Privacy Policy

The Foundation Foundation aims to build lasting relationships with artists through the High House Artist Residency.

This Privacy Policy explains how we use your personal data to do this lawfully, fairly and transparently so that you have trust and confidence in the charity.

The Foundation Foundation is the data controller and is responsible for your personal data.

What information do we collect about you?

We collect your contact details when you apply for a residency. We also collect information about you when you send a query to us.

This personal data may include:

  • Contact details
  • Biographical information
  • Images of your work
  • Details of your work history as an artist
  • Financial information (if your application is successful)

Character references (if your application is successful)

Depending on your settings or the privacy policies for social media and messaging services like Facebook, Instagram or Twitter, you might give us permission to access information from those accounts or services.

The High House Residency website does not store or capture any personal information when you visit it and is not registered. Any information gathered about website usage is only used for producing anonymous website statistics and will be used to help us with the delivery of the services on the website.

Cookies & Analytics

Cookies are small data files that a website can transfer to an individual’s computer hard drive for record keeping. Cookies can make websites easier to use by storing information about your preferences on a particular website. The information may remain on your computer after the internet session finishes and you leave the website but you can delete them using some browsers, manually or using system utilities. Most internet browsers are pre-set to accept cookies.

If you wish to restrict or block the cookies which are set by the High House Residency website, or any other website, you can do this through your browser settings. The ‘Help’ function within your browser should tell you how.

Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual. For more information on cookies and their uses, visit www.allaboutcookies.org.

We use Google Analytics to collect information about how our visitors use and navigate our website. We may use this information to report to funders and to analyse usage of the website so that we can continually work to improve the user experience. The cookies collect information such as the number of visitors to the site, which pages they visited and whereabouts they came to the site from. This information is anonymous and cannot be used to identify you personally.

The Foundation Foundation is responsible for the protection of your data at all times.

How we use your information

We aim to be clear when we collect your data and only use it in a way that you would reasonably expect. We will process your personal data because it is necessary to fulfil a service, for example if you request to be an artist in residence at High House Studios and if your application is successful, we will use your data to make grant payments to you, keep records of emergency contacts and administer your time at High House Studios.

We will keep your personal information in the future in order to stay in touch to request feedback on your experiences at High House Studios, inform you of new opportunities, inform you of opportunities for past residents or ask permission to use feedback or images you have shared with us in the future. We would also like to share our successes and invite you to be part of our community. We may communicate with you occasionally by email.

The Foundation Foundation will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • you have consented;
  • in order to process your application
  • if it is necessary for The Foundation Foundation’s legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. This would include undertaking checks to verify your application;
  • where The Foundation Foundation needs to comply with a legal obligation.

The Foundation Foundation may combine personal data collected from different sources for any of the purposes listed above.

The legal basis for processing your personal data includes one or more of the following:

  • processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into such contract;
  • processing is necessary for compliance with a legal obligation;
  • processing is necessary in order to protect your vital interests or of another person;
  • processing is necessary for the purposes of The Foundation Foundation’s legitimate interests or by a third party (such as exercise or defence of legal claims or proceedings);
  • consent;

Any information you choose to provide us with will be treated confidentially and is never shared with or sold to third parties. You can choose to change your preferences or unsubscribe from any of our communications at any point by emailing the.ffoundation.uk@gmail.com or by calling +44 (0)2076972180.

Developing a better understanding of our artists through their personal data allows us to make better decisions and develop the opportunities offered by the charity more accurately and efficiently. This will always be guided by the registered aims and objectives of the charity.

We may process personal data because it is in our legitimate interests to do so.

The Foundation Foundation will not transfer, store and process your personal data outside the UK or EU.

How we protect information about you

The Foundation Foundation has put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, The Foundation Foundation limits access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on The Foundation Foundation’s instructions and they are subject to a duty of confidentiality.

The Foundation Foundation has put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where The Foundation Foundation is legally required to do so.

How can I access the information you hold about me?

You have the right to request a copy of the information we hold about you. We accept requests by post only with proof of identity so we can ensure that we provide data to the right person. To make this request, please contact Alice O’Reilly, The Foundation Foundation, 15-23 Vale Royal, London, N7 9AP, U.K.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate, or you may ask us to stop using your personal data altogether.

Changes to this Privacy Policy

We may change this Privacy Policy from time to time. Any changes we may make to our privacy notice in the future will be posted on this page and, if there are any significant changes we will contact you directly.

How to contact us

Please contact us if you have questions about our Privacy Policy or information we hold about you by emailing the.ffoundation.uk@gmail.com, by calling +44 (0)2076972180 or by writing to Alice O’Reilly, The Foundation Foundation, 15-23 Vale Royal, London, N7 9AP, U.K.

How to contact the supervisory authority

If you have a complaint about the way that we have used your personal data then please contact the ICO via ico.org.uk or 0303 123 1113

Last updated: October 2022